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Above: organisations VS has contracted to.
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Having worked within a non-profit school sport organisation, clubs and along side many regional & national sports organisations, I know all about the financial and time restraints many of them face. Virtually Sorted is here to offer you a solution on both fronts.
If your staff are snowed under (maybe only at certain times of year) but you can't afford to employ another permanent staff member, Virtually Sorted can take on tasks/projects to alleviate the pressure.
You don't think your organisation is running efficiently at present, so let Virtually Sorted review the current situation and make recommendations for improvement.
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COMPETITION MANAGEMENT
Examples of competition management services Sara can provide sport organisations:
- Draws & results - create draws from scratch or input into templates or software; season or tournament; co-ordinate implementation of competition management system eg SportsRunner.
- Paperwork - entry packs, forms, rules & regulations
- Database management - eg members, registration checks
- Tournament Planning - see Event Planning section
Case Studies
ASB College Sport:
Premier Team Registration officer
Collect registration forms from schools, check them for breaches to limits, communicate with schools re breaches, issue team cards, monitor transferring students.
*Note, Sara's career at College Sport included portfolio management of a wide range of sports including: Athletics, Football, Golf, Gymnastics, Netball, Rugby Union, Swimming, Tennis, Touch, Triathlon.
Becroft Sport:
Module Administrator
Touch: co-ordinate and distribute entry pack, process entries; draws & results*; team card weekly checks; designed and maintains website.
7-A-Side Soccer: draws & results*; maintain website.
Junior Touch: draws & results*; maintain website.
*Using SportsRunner competition management software
Price
$30 per hour (except Tournament Planning - $30 per hour)
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SPORT ADMINISTRATION
In addition to competition management services, Virtually Sorted can also assist Clubs and organisations with other sport administrative tasks, such as:
- Club Structure & Systems
- Office Operational Systems - see Office Systems Solutions section
- Website review, design, redesign or administration - see Websites section
Case Studies
Carmel Marist Netball Club:
Sara was the Club Manager from 2001-2005. With the implementation of structure and systems* she took the Club from 5 teams (43 members) to 13 teams (130 members).
*Examples: improved registration & trial process, introduction of the website, email news reports, player evaluation, restructure of the committee, improved coaching resources & support.
Squash New Zealand:
PC file management and a website review.
Price
$30 per hour
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OFFICE SYSTEM SOLUTIONS
Not quite sure how to organise when and how things are done, or where things should go? You need some systems put in place. Here are the types of things I can help you with:
- Operations Manual
- Filing/Archiving System (hardcopy & softcopy)
- Task Delegation
Case Study
Operations Manual
As Operations Manager at College Sport, Sara recognized the need for a manual to document all policies and procedures for the office. Not only was it a ‘how to’ manual, but also outlined responsibilities so that staff’s positions descriptions directly related to the operations manual.
The manual included main sections such as Policies, General Office, Information Technology; with numerous topics within each section i.e. Staff Leave, Using the Photocopier, How to Create a Draw etc.
As an operations manual is a ‘working document’, rather than keeping it as hard copy, it was kept on the office server. Having this one copy updated meant anyone accessing it was reading the current copy. An index document with links to all the relevant sections was created which made finding the information required extremely easy.
Price
to be negotiated dependant on the contract
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DOCUMENT MANAGEMENT
You have an overflow of documents, but not the space or money to justify employing another staff member.
Just contact me when you need any of the following:
- Letters
- Annual Reports
- Spreadsheets
- programmes and publications
- Forms
- Mail merges
- Formatting existing documents
- Data processing
Case Study
Standardizing Forms
Sara’s meticulous eye for detail had her nicknamed ‘The Forms Queen’. Through her time at Rangitoto College, College Sport, Carmel Marist Netball and Touch North Harbour, she became the central point for creating, proofing, tweaking or redesigning layout and content of documents, publications and spreadsheets.
Price
$30 per hour
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EVENT PLANNING
You want to plan an event, but don’t have the time or the energy to go through the planning and execution process. Just give me a call! I have successfully planned many sports events, awards ceremonies and functions. Virtually Sorted can assist you with any of these events and more:
- Functions
- Sport Events
- Awards Ceremonies
- Project Management
Case Study
ASB College Sport Young Sportsperson of the Year Awards.
This is an awards ceremony to recognize elite Auckland secondary school athletes (many of which have gone on to become household sporting names). Sara co-ordinated this event from 1997 to 2006. Her responsibilities included:
- Creating timeline and To Do List for organizing the event.
- Delegating tasks to other staff members.
- Co-ordinating and sending information packs to schools; Ensured this information was replicated on the website.
- Managing the online nomination process.
- Co-ordinating and managing the nomination ranking and selection process.
- Liaising and co-ordinating with the venue.
- Working in liaison with CEO on the budget, sponsorship and guest speakers.
- Delegating and managing ‘event day’ tasks for all staff.
- Event Director on the night of the awards dinner
Price
$30 per hour
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WEBSITES
DESIGN
A website is an effective and low cost method for telling people about your company. So if you don't need a complex high end flash animated site or e-commerce site, then look no further. Why pay more when a simple but tastefully designed site is all you need? I can design simple affordable brochure type websites which consists of:
- Web design
- Domain name registration
- Hosting co-ordination
- Co-ordinate Search Engine Optimization (SEO)
(If a more complex high end site is what you're after, then I can highly recommend idesign.)
Examples of Sites I've created:
Price
By Quotation
An 8 page site is approximately $900 not including domain or hosting fees; add on another $850 for SEO.
$40 per page to change or add pages
ADMINISTRATION
Haven’t got the time to keep your website up to date? Well I know my way around packages such as Dreamweaver or I'm happy to use content management systems, so you can leave the time-consuming task of administering your website up to me. I can do the following:
- Ensure that standards are maintained so that links are current and efficient
- Take editorial responsibility for the content, quality and style of the site
Price
$30 per hour administration
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